In the event of an accident or emergency, we will contact the Davidson County Ambulance Service to transport the student to the hospital and notify the parent or guardian. It is imperative that you keep the school informed of any change in address or telephone numbers so your child can be treated promptly. If your child has any known allergies, please let us know.
Admission to School
For admission to school the following must be provided:
1. Birth certificate
2. Physical examination
3. Immunization Record
4. 2 proofs of residence (ex: rent receipt, electric bill, telephone bill, medicad card)
Students who do not meet these conditions within 30 days of enrollment will be suspended until they are met.
It is important that your child attends school every day possible. The school is required to notify you when your child misses 3, 6, and 10 days. Students must bring a written excuse from their parent or guardian stating the reason for the absence. Failure to do so will result in the absence being recorded as unexcused. When students have more than 10 unexcused absences, it is a violation of state Mandatory Attendance Law and parents can be taken to court. Attendance has been added to Lexington City Schools Promotion/Retention Policy. Promotion/Retention Policy can be found in the School Board Policy Section of this handbook. Also, the Tardy Policy makes 5 unexcused tardies equal 1 day absent from school. The absence then applies to the state Mandatory Attendance Law and LCS Promotion/Retention Policy.
Behavior and Discipline
To maintain a safe and orderly environment, it is important that all students follow basic school rules.
1. Respect the rights and property of others
2. Talk with others in a kind way
3. Walk in the halls and on the sidewalks
4. Take control of their behavior
5. Try their best each day
Teachers have a plan in place to deal with most minor problems in the classroom. When problems are severe or students repeat the same behavior continuously, the teacher will send a behavior report to the office. Consequences of an office referral can include conference with an administrator, parent conferences, temporary placement in another class, in-school suspension (High Management), out of school suspension, or other appropriate actions. In all of these situations, parents will be notified by phone. If parents can’t be reached at any of the provided contact numbers, a written report will be mailed to the home address and another copy will be sent home with the child.
If arranged with the classroom teacher, a parent may bring in items to celebrate a student birthday. All food items must be store bought. Students are not allowed to receive items such as balloons, presents at school.
Breakfast will be served to all students from 7:10 to 7:30. Breakfast is free to all students.
Students who ride the bus are expected to follow bus rules that will be discussed the first week of school. When a child breaks a bus rule, the bus driver will turn a report in to the school office. All reports will be investigated by an administrator. These can include a warning, assignment to high management, and bus suspension. An attempt will be made by the school office to notify the parent of the referral and whether it will be necessary to suspend your child from the bus. Riding the bus is a privilege that can be taken away from students who continuously misbehave, disrupt and cause an unsafe environment for passengers and the driver. Students who continue to be unsafe could be expelled from the bus for the rest of the school year.
Calling the School
When you need to call a staff member, feel free to call the school office. We encourage you to write notes or email the teacher when possible since they can be handled more quickly and efficiently in most cases. Children are not allowed to receive calls directly at school.
Cancellation of School
If bad weather prohibits the opening of school, an announcement will be made on the local radio station WKOQ-FM/WLXN-AM and on television stations WGH Piedmont Channel 8, WXII Channel 12, WXLV Channel 45 and WFMY Channel 2. If it becomes necessary to close school during the school day because of bad weather, an announcement will be made on the local radio and TV stations as well.
Morning: Morning car riders should line up in the car pool loop off of Mize Road. Students should remain in their cars until a staff member opens the car door. Students will be admitted to the building through the car pool entrance from 7:10 to 7:38. After this time, students must be driven around to the front entrance and escorted in by a parent for a tardy pass.
Afternoon: Car riders will be dismissed from 2:20 to 2:45. Please use the Mize Road loop and stay in your car. We will give you a sign with your child’s name on it to display in your window to assist us in a safe and fast dismissal. Please pull up close to the curb. Staff members will assist with loading students from vehicles. Students not picked up by 2:45 must be signed out from the office. Do not use the front bus lane or park to come in.
Child Protective Services
State law requires any citizen who suspects a child is being abused or neglected make a report to Child Protective Services. Regardless of where a report is made, social workers are permitted to come to the school to interview children about various allegations. The school is not at liberty to discuss any reports made to Child Protective Services since all calls are confidential and many are anonymous.
Conferences are scheduled on October 29 and March 4 from 1:00to 6:00pm. Parents are encouraged to make arrangements to attend these conferences. Conference times will be in 15 minute increments. Transportation and interpreters are available upon request. A third conference will be scheduled if your child is experiencing difficulty after the 2nd 9 weeks.
It is important that you give us several ways to reach you in case of an emergency. If your phone number is changed or disconnected, please give us the number of a friend or relative. If we can’t reach you in the case of a true emergency (children left at school, medical emergencies, etc.), we will contact local law enforcement officials or Child Protective Services for assistance.
Buses will leave the lot at 2:25. Car riders and walkers will wait in a holding area while the buses are loaded. Car riders and walkers will be dismissed at 2:30. For safety reasons, students will not be dismissed from the bus lot area or from the bus line. You must come into the office, present picture identification, and sign your child out. It will count as an early dismissal if your child is signed out before 2:25.
*If you must call to make a change in hour your child will go home, please try to do so before 1:30.
*Parents/legal guardians must send a note to the teacher if there is to be a change in the way a child is to go home. If a child does not have a note, he/she will go home in the usual manner. We will not take the child’s word that he or she should make the change.
STANDARD MODE OF DRESS (SMOD) ADOPTED 4/15/09
Beginning with the 2009-2010 school year, all students in Lexington City Schools (LCS) are required to wear Standard Mode of Dress (SMOD). The Lexington City School Board of Education believes a safe and disciplined learning environment is essential to maximize student achievement and to ensure that students reach their full potential. The implementation of SMOD will promote respect for oneself and others, build school spirit, decrease unhealthy competition involving fashion trends, reduce the strain on parental clothing budgets, and allow for easy identification of intruders on campus.
School officials will communicate with parents/guardians information concerning the uniform policy through newsletters, parent meetings, parent/student handbooks, media (newspaper, TV, and/or radio), flyers, and posters.
The principal will implement the SMOD policy in a manner that is developmentally appropriate. Good judgment in considering age, developmental stages, and body type are expected of all students, parents, and guardians in the selection of school attire and overall appearance. SMOD must be neat, clean, properly fitted, age-appropriate and suitable for the learning environment. In addition to being required to wear SMOD, all students are expected to be groomed and dressed appropriately for school activities. A student’s dress and/or appearance will:
(1) support, not disrupt, the learning environment;
(2)constitute no threat to health or safety;
(3) not be provocative or obscene; and
(4) reflect practices of good hygiene and cleanliness.
Reasonable consideration will be given for students who request a waiver of a particular guideline for dress or appearance because of a sincerely held religious belief or medical issue. The parent or guardian must submit a waiver request in writing on the Waiver Request Form to the school principal or the principal’s designee on an annual basis. In considering a waiver request, the principal and/or principal’s designee have the right to request additional documentation from medical officials and/or religious leaders.
The principal or the principal’s designee will make reasonable accommodation for students involved in special duties, activities, or projects approved by the school. This could include but not be limited to athletics, career and technical education, physical education, special events, and other activities that require non-conforming dress on a school campus during a school-sponsored event. Students may be excused from wearing SMOD during special school events such as Homecoming, Spirit Day, Picture Day, or others as named by the principal or designee. SMOD will be optional for students who attend the South Lexington Developmental Center .
Parents and/or guardians who have concerns about the affordability of a school uniform should contact the school guidance office. The guidance counselor will assist the family with identifying community resources. Students who enroll in Lexington City Schools during the school year will be given support during the enrollment process to assist with immediate compliance to the SMOD Policy. The school system will not be responsible for funding SMOD for students. Each school will maintain a SMOD Closet to provide appropriate attire when students are not dressed in SMOD, to assist new students, and to facilitate the recycling of SMOD garments within the school community.
A.Shirts, Sweaters, Sweatshirts, and Coats
1. PK-12 students must wear shirts with a collar and sleeve and may choose from the following solid colors: white, gray, navy blue, royal blue, or orange.
2. With the exception of school insignia/logos, shirts may not have logos, labels, words, or pictures larger than one square inch.
3. Shirts must be appropriately sized and must hang no more than three inches below the hip bone. Shirts with “tails” or uneven bottoms, or any shirt that hangs more than three inches below the hip bone must be tucked in. Shirts must be long enough to cover the midriff.
4. Undergarments may not be visible at any time.
5. Students may wear a SMOD -colored T-shirt or SMOD -colored turtle neck under the SMOD collared shirt.
6. No see-through or mesh clothing that will reveal the body or undergarments will be allowed.
7. Clothing will be worn appropriately (not inside-out or backwards, not partially on, etc.).
8. Students may wear a SMOD colored sweater or SMOD colored sweatshirt over the SMOD shirt.
9. Coats may not be worn inside the classroom. Exceptions may be made by the principal or designee in the case of heating malfunction.
B.Pants, Skirts, Skorts, Jumpers, Capri Length Pants, Shorts
1. Colors: solid khaki, navy blue, or black
2. With the exception of school approved logos, pants, skirts, jumpers, capris and shorts may not have logos, labels, words, or pictures larger than one square inch.
3. All must be free of graphics, laces, and embroidery.
4. Shorts, skirts, skorts and jumpers will be no shorter than three inches above the top of the knee when standing.
5. No splits or slits in skirts or pants will be allowed.
6. No jeans or overalls will be allowed.
7. No cargo pants or cargo shorts will be allowed.
8. Form fitting or skin tight material, bedroom pants, lounge pants, or exercise pants will not be allowed.
9. Clothing must be appropriately sized. No baggy or sagging pants or shorts are allowed. No “low rise” clothing is allowed. Pants with a waist below the hip bone must not be worn.
10. Pant bottoms cannot have ragged or torn edges and cannot drag on the floor.
11. Clothing will be worn appropriately (not worn inside-out or backwards, no rolled up pants legs, or no pants tucked into shoes or socks).
12. No see-through or mesh clothing that will reveal the body or undergarments will be allowed.
13. If worn, belts must be appropriately sized, buckled and not hanging below belt loops. Buckles should be plain and regular size, no larger than a credit card. Students will be given a belt to wear during the school day if pants are not appropriately sized.
1. Shoes that have laces must be laced and tied. Laces must match shoe color or be black, brown, or white.
2. No bedroom shoes, “Heelies,” spike heels, or any shoes with heels greater than three inches will be allowed.
3. No flip flops for students in grades PK-5.
4. Sock colors: black, brown, gray, navy blue, white, and SMOD colors
5. Socks must match each other and, if worn, must be worn on both feet.
1. Jewelry cannot be a distraction to the learning environment or present a safety hazard.
2. Jelly bracelets are not permitted.
3. No adornment is allowed that reasonably could be perceived as or used as a weapon (such as chains or spikes).
4. No sweatbands, head wraps, hats, doo-rags, skull caps, bandanas, picks, or combs will be worn inside school buildings.
5. If worn, ties may not have any logos, labels, words, or pictures.
6. Leggings in any SMOD color may be worn only as an accessory under skirts, skorts, dresses, shorts, pants, or capris that meet SMOD requirements.
7. No pins, buttons, stickers, or other items which are patently vulgar, lewd, offensive, or which materially and substantially interfere with the education process are permitted to be worn on a student’s SMOD. Any allowable pins, buttons, stickers, or other items shall be no more than 3 inches in diameter.
8. Sunglasses may not be worn inside the building.
No “cut-ins” in hair or brows will be allowed.
The principal or the principal’s designee will ensure that the SMOD policy is enforced in a consistent manner and require the student and the student’s parent or guardian to take appropriate action to remedy situations determined to be in conflict with this policy. Disciplinary action will be taken for violation of the SMOD Policy in accordance with the LCS Board of Education Code of Student Conduct. Appropriate disciplinary actions for violations will include the following:
First Offense: Students will be informed that they have violated the policy. They will be given the opportunity to change into acceptable clothing by using available clothes at school or by calling a parent/guardian to bring clothes. If the student refuses, he/she may be placed in in-school suspension for the remainder of the day.
Second Offense: A second infraction of the policy will be considered defiance. In addition to the disciplinary actions available for a first offense, a parent/guardian conference will be held.
Third (and additional) Offenses: A third or additional infraction of the policy will be addressed according to Board Policy 18.104.22.168 entitled “Disruption of School” and disciplinary action may be imposed by the principal pursuant to Board Policy 5.3.4 entitled “Consequences of Serious Student Misconduct.”
There will be 5 early dismissal days for students during the 2012-2013 school year.
October 1st, November 9th, January 18th, March 28th and June 10th . Students in grades 1-5 will dismiss at 11:30 on those days.
Students who must leave school before 2:20 have to be signed out in the office by an adult. Signing students out of school early is a disruption of the instructional time, so please do so only when absolutely necessary. Also, leaving early for an unexcused reason counts toward the new tardy policy. 5 early sign-outs and/or tardies equal 1 absence.
Folders will be sent home each Friday that contain samples of what your child completed in school during the week. There will also be a behavior report and any school correspondence that needs your attention.
According to NC state law, the principal is responsible for grade placement.
If your child has allergies, asthma, or other chronic medical problems that require special care, please provide the teacher with this important information. If medication is required, make sure to have a doctor fill out the long-term medication form (available in the office) and the medication. We do not have access to any medication for these emergencies except for what you provide. If your child is to be excluded partially or completely from physical education, we must have statement from the physician.
A Health Department nurse will be in our school on designated days. During the year, we will give routine sight and hearing tests to students. The nurse will contact the home when she feels medical attention is needed. Medical care is the responsibility of the home.
High Management/ In- School Suspension
High Management is a temporary alternative placement for students when the classroom teacher has exhausted all appropriate classroom discipline strategies. Teachers refer students to the principal after written notes, parent contacts and/or conferences. The principal talks to the student and investigates the report to determine the appropriate action. Students may be placed in high management from 1 hour to 5 days. This in-school suspension option is our last resort before suspension from school. High Management is a highly structured, isolated, quiet working environment. After 3 referrals to High Management children can be suspended from school.
Please help your child with homework assignments each night as assigned by the teacher. All students will be given a notebook that they must bring to school each day. The notebook will have all assignments on a weekly homework sheet. You can help your child with homework by establishing a consistent homework time in a quiet place. Be helpful, but be careful not to do the work yourself. Students will be expected to do all assigned homework as well as read each night (Monday-Thursday)
1st Grade = 15 Minutes
2nd Grade = 20 Minutes
3rd Grade = 25 Minutes
4th/ 5th Grade = 30 Minutes
*If your child forgets his/her homework, then they can access the assignments by visiting the LCS website at www.lexcs.org.
If you wish to purchase school insurance for your child, please contact the school office for more information.
Lice are parasites that live in the hair of human beings. They can be transmitted between children through direct contact with hair or clothing of an infested child. When a child is found to have lice, parents are called and the child is sent home for treatment. Students cannot return to school until they have been treated and are nit-free. This prevents a child from passing the lice to another child. Students are excused for one day to be treated. Absences after that point are unexcused.
*Regular shampoos have no effect on lice. Commercial products, such as Nix or Quell, must be used to shampoo the head. This kills the lice, however lice leave behind egg sacks called nits. The nits are attached to the hair shaft and may hatch into more lice even if the child’s hair has been treated. Nits must be combed from the head with special combs. Some lice have become resistant to treatment. You can also use vegetable oil on the hair for 5 hours and then wash with Dawn dish soap. The Health Department can also assist in ridding resistant lice.
*THE DAY AFTER A CHILD HAS BEEN TREATED FOR LICE, THE CHILD MUST BE BROUGHT TO THE OFFICE TO BE CHECKED BEFORE THEY CAN GO TO THEIR CLASSROOM. If all nits have not been removed, the child will be sent home again. Again, this is done for the protection of all children.
We encourage you to allow your child to eat a hot lunch in our cafeteria daily. Your child may bring his/her lunch if you so choose. Lunch money for the week (including milk) is $7.25. Lunch money for the day is $1.45. Extra milk is $.25. Reduced and Free lunches are available to students who qualify. Reduced lunch is $.40 a day. Qualification is based on family size and income. Free lunches cannot be offered until the application has been processed. Applications are sent home with all students during the first week of school, and you may also request one at any time during the school year. A new application is required each year. We encourage all parents to fill out a free/reduced lunch application, even if you don’t think your child will qualify. When you take time to fill out the form, you are really helping Pickett because we are given money based on these applications. Students must keep current on their lunch fees. *Please note that students are NOT allowed to have fast food, colas, or glass containers brought in.
(Adult Lunch =a la carte)
When necessary, students can take prescription medication at school. All medications must be brought to the school and picked up from school by an adult. All medication must be brought to the front office of the school. Children are not allowed to carry medications. Prescription medications must have a complete label on the bottle. A copy of a medication form is in the back of this handbook, and must be filled out and handed into the office for any medication to be administered at school. Medication must be prescribed by a physician and provided by the parent.
*Parents/legal guardians must provide written consent with detailed directions for administration of non-prescription medicine.
*School Staff will not give any medications based on consent given over the telephone.
Please label all personal items (clothing, lunch boxes, etc) with your child’s name. Lost items labeled with a name will be returned promptly. Unclaimed items will be kept in the office lost and found. At the end of the school year, unclaimed items will be donated to charity or discarded.
Positive Behavior Referrals
Students may be referred to the office for exhibiting outstanding behavior, character or manners. These students will be recognized by having their names announced over the intercom and will receive a certificate.
Problems or Misunderstandings
Problems or misunderstandings may occur during your child’s educational experiences. If this happens and the situation deals with the classroom, we ask that you discuss the incident with the teacher and try to resolve the issue. If the conference proves unsatisfactory, please contact the principal’s office.
Progress reports are mailed home at midpoint of each grading period. We ask that parents call the school for a conference if we can answer any questions. Progress reports will be mailed to your home the week of September 27, December 6, February 28, and May 9.
We are fortunate to have a Parent Teacher Organization to work on behalf of our students. The PTO will meet quarterly for business meetings and will sponsor other events during the year. We encourage you to be actively involved in the PTO because all of their efforts are for our students.
Students will be formally assessed at the end of first, second and third nine weeks in order to monitor their academic progress. Quarterly assessments for the 2010-2011 school year are scheduled for the following dates
1st 9 weeks –October 23-26
2nd 9 weeks – January 10-14
3rd 9 weeks – March 21-25
Report cards are completed at the end of every nine weeks of school. Grading periods end October 29, January 29, March 4, and June 12. The first and third quarter report cards will be given to parents during conferences and will be mailed the second and fourth quarters.
As required by law, we will have a minimum of one fire drill per month to make sure students are prepared to exit the building quickly and safely in the case of a true emergency. We will also have several severe weather drills to assume a safe position inside the building. In addition to these drills, we will rehearse procedures for other emergency situations. We will rehearse an Intruder Lockdown Drill monthly where students will be secured in their rooms and placed in a safe location of the room. We take each of these drills very seriously and we expect the students to as well. Our goal is their safety in any unforeseeable situation. If you have any questions about these drills, please contact the office.
The school day officially begins at 7:40 and ends at 2:25. Students may enter the building at 7:10. Although students will not be tardy until 7:40, we would like students to be in their classrooms by 7:30 so they can begin their morning routine. Breakfast will be served free to all students from 7:10-7:30. Students arriving after 8:00 must be accompanied to the school office by an adult and be signed in. Students should not be picked up prior to 2:25. Students with medical or dental appointments may be excused early with a doctor’s note and the permission of the principal. Remember to bring a note from the doctor.
School Board Policy states that students have a responsibility for proper care of all school property and buildings. Books, equipment, furniture, and supplies destroyed or damaged must be paid for by the person responsible for the damage.
Special Education Services
If you believe your child is struggling and may qualify for some help through special education services, please contact your child’s teacher or the principal. The referral process will be explained and pursued if appropriate. Services for qualified students can include small class time, work on individual goals, speech/language therapy, occupational therapy, physical therapy, and other specific services as specified in an individual education plan.
Students are marked tardy when they arrive at or after the 7:40 bell. Students who are late don’t have a chance to put up their belongings, have breakfast, or begin their morning work.
* Every 5 unexcused tardies and Early Sign-outs will equal 1 unexcused absence. The absence will be added to other absences and will count toward the Mandatory Attendance Law and LCS Promotion Policy.
Students are not permitted to make telephone calls. In emergency situations, parents will be contacted by the school office.
Students are not permitted to bring toys of any kind to school Any items brought to school will be taken and kept in the office until a parent is able to pick item(s) up. (This includes laser pointers, radios, CD players, mp3 players, cell phones, and any hand-held games etc..)
If your child will need to go home a different way than usual, please send a note to your child’s teacher. Students will not be allowed to make any changes without a note. If you need to make an emergency change please call the office before 1:00 to request a change. We ask that you keep changes to a minimum for your child’s safety.
Parents and other visitors are always welcome at school. All guests are required to ring the front bell to gain entrance to school. Visitors must report to the font office to sign in and receive a visitor’s sticker. Any guest in the building without a sticker will be escorted to the office by a staff member to sign in properly. Conferences, classroom observations, and volunteering must be scheduled in advance through the teacher or office staff.
Volunteers are always welcome at school. If you have any time to help out, write a note to your child’s teacher. There are many different ways to volunteer including reading to students, listening to students read, helping with centers, tutoring students needing extra help, cutting out laminated items, filing papers, and shelving library books.
Please check the Lexington City Schools Website at www.lexcs.org often.